Data Security is one the greatest concerned issue while awarding contracts by government authorities. Many times private companies are also worried about Data Security Standards as well while outsourcing some sensitive contracts.
All the data collected provided during the tenure of work performance must be kept secret during the contract and destroyed after the contract is completed if required.
Vendor’s premises must be secured, with all adequate protections, entry restriction, potential fire protection and site monitoring equipments like CCTV. All the computers and servers must the virus free and hack-proof. Vendor’s employees must not have authority to use Pen Drive where government contracts are being performed or sensitive data is stores
You can emphasize your bid or RFP by obtaining security standards and mention it along with your security and confidentiality policy in Bid Submission Document.
Government Authorities and Agencies will consider your bid more effective and priorate them if you have passed security standards like ISO 27000/27001, IEC 2005 or similar security certifications apart of their required security measures mentioned in RFP document.
Infact, some security standards are compulsory in European Government Tenders, RFPs & Bids and are clearly mentioned in their requirements.
You should also consider and verify data security standards with your sub-contracts or offshore outsourcing agency if they have obtained or not, and make sure they have also passed through such standards before outsourcing your work.
Infact we suggest you must select sub-contractors or offshore outsourcing partner who has data security standards and you must mention it in RFP Submission documents while outsourcing or sub-contracting any work with sensitive data or information.
Definition: Bid Submission Document – Bunch of Multiple Documents or Single Document, in physical or electronic, submitted to potential client or government authority, in return, as a response of RFP, Bid, Tender, Solicitation or Contract, with the intention of winning Contract, Solicitation, Bid, Tender or RFP